Adair County Treasurer: The role of the Adair County Treasurer as an elected official is to serve the citizens of Adair County by performing all duties as set forth by the Missouri Statues, mainly, but not limited to Chapter 54 RSMo. The Treasurer is the custodian of all county monies and the primary task of the Treasurer is to account for all revenues and expenditures in the appropriate fund. The Treasurer fulfills administrative and executive duties for the County and exercise oversight and caretaker roles in regards to County funds. The County Treasurer shall strive at all times to maintain good relationships with all citizens of the county, fellow officer holders, employees and state legislators to assist in any way feasible to enhance county services to its citizens. The County Treasurer shall keep all records as deemed necessary to comply with State Audits and County Independent audits which occur every two years.
The Adair County Treasurer is the custodian of the school funds as turned over by the County Collector. The Treasurer than disburses said funds to the appropriate school districts of the county. The Treasurer also disburses funds, as turned over by the collector, to the Adair County Library District, Adair County Health Department, SB 40, and LaPlata Fire District.
Other generalized duties/services as provided by the Adair County Treasurer include: Custodian ofE-911 surcharges as passed by ballot issue and disburses said monies to the E-911 Joint Commission.
Reports and disburses Unclaimed Fees to the State Unclaimed Property Section/State Treasurery on an annual basis.
Reports and disburses all fines, escheats, penalties and interest to the school districts of the county along with sending bond forfeitures to the State School Revolving Fund.
Reports and disburses all financial institution taxes and interest to the school districts of the county and organized districts such as the Library District, Adair County Health Department, SB 40 and LaPlata Fire District.
Keeps a daily balance sheet of all funds recording receipts and disbursements and provides a semi annual settlement report to the County Commission to show the financial condition of each fund.
Obtain adequate surety bond coverage for the Treasurer’s office. Collateralization of County monies.
Prepare or assist in the preparation and process for the bid of the County banking depository, and enter into an agreement with the banking institution.
Develop a County Investment Policy and properly adhere to the guidelines of said policy. Calculate/allocate interest to county funds.
Monitor, balance, and reconcile all activity in the County bank accounts and make daily deposits/disbursement as needed.
Prepare and present financial reports/settlement reports.
Work in conjunction with the County Clerk’s office to see that all federal withholding taxes are paid to the Internal Revenue Service, issue payroll checks/direct deposits, issue accounts payable checks.
Maintain and report County Employment Retirement Funds to the State.
Maintain and report fees to the Missouri Deputy Sheriff Salary Supplementation Fund. Receipt all Road Rock purchases from citizens to be spread on eligible Adair County Roads.
Order/maintain office supplies and equipment for the day to day operations of the Adair County Treasurer.
Prepare/submit an annual office budget to the Adair County Clerk and adhere to said budget.