If a requested public record contains information which is considered both open to public release as well as information that is considered closed to public release, the Records Coordinator shall separate the open and closed information prior to release. The separation of information is most commonly, but not always, accomplished by the use of “blackout” of closed information. The following describes information that will be redacted from what would otherwise be an open record:
- The Social Security number of any party found to be documented in the public record. (610.035 RSMo)
- Any identifying information about any juvenile. Identifying information shall include the name, home or temporary address, telephone number, or physical characteristics. (211.321 RSMo and MO Attorney General Opinion 37-2003.)
- Information that is reasonably likely to pose a clear and present danger to the safety of any victim, witness, undercover officer, or other person. (610.100.3 RSMo)
- Information that would jeopardize a criminal investigation, including records which would disclose the identity of a source wishing to remain confidential or a suspect not in custody. (610.100.3 RSMo)
- Information which would disclose techniques, procedures or guidelines for law enforcement investigations or prosecutions. (610.100.3 RSMo) Information that could be used to identify or locate any victim of sexual assault, domestic assault, stalking, or forcible rape. Identifying information shall include the name, home or temporary address, telephone number, or physical characteristics of any victim. (566.226 RSMo)
- An “incident report” as defined in Section 610.100 RSMo only includes those elements described in its definition. Other information, such as phone numbers and addresses, is not subject to disclosure. (State Ex. Rel. Goodman. Vs St. Louis Board of Police Commissioners, 181 S.W.3d 156 (Mo. App. E.D. 2005)
The request for a public record will be acted upon as soon as possible but in no event later than the end of the third business day following the date the request is received. The period for record research and/or copying may exceed three days for reasonable cause. If a delay occurs, the Records Coordinator will provide a detailed explanation of the cause for the delay and provide the place and the earliest time and date that the record will be available.
If a request is denied, the Records Coordinator will provide a written statement giving the grounds for the denial. The written statement will be furnished to the requester no later than the end of the third business day following the date that the request for records is received, and the statement will cite the specific provision of law supporting the denial.
To Request a Record/Report
- The preferred method for making a request of a record is that it be in written form. A PDF copy of our Request for Copy of Public Records may be printed and filled out.
- You may appear in person at the Sheriff’s Office, Monday – Friday 8AM to 5PM, excluding county holidays, and complete a written request.
- You may print the provided Request for Copy of Public Records form, fill it out and either mail, fax (660) 785-3224, or bring it to the Sheriff’s Office.
Fees and payment methods are found on the Request for Copy of Public Records form.